Peoplesoft HRMS Interview Questions

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Every organization needs an HRMS (Human Resources Management System) for managing payroll, recruiting, administration, etc. They hold employee information and support all the transactions like salary, hiring, attendance, and many more. PeopleSoft HRMS is a popular HRMS solution used by many organizations.

Here are the top 30 PeopleSoft HRMS interview questions. If you a fresher or experienced, it is important to go fully prepared for an interview. Go through the below frequently asked PeopleSoft HRMS questions and answers to crack your interview. 

  1. What is PeopleSoft HRMS?
  2. What are checklists? How can you create a checklist?
  3. What are the main components for setting a SmartHire template?
  4. What systems can PeopleSoft HRMS integrate with?
  5. What are the types of organizational relationships in PeopleSoft HRMS?
  6. How does PeopleSoft HRMS store data?
  7. What is a control table in Peoplesoft HRMS?
  8. Explain about prompt tables Peoplesoft HRMS.
  9. What are the transaction tables?
  10. Define regulatory region
  11. List the job level defaults in Peoplesoft HRMS.
  12. What is the job family in Peoplesoft HRMS?
  13. Define business units.
  14. What are the ‘Tablesets’ and SetIDs in PeopleSoft HRMS?
  15. Explain the use of effective dates.
  16. What is the use of personal data refresh process.
  17. What are the global assignments?
  18. If an organization does not fit to be position driven, what are the other options available to set up the hierarchy?
  19. When can a person hold multiple jobs?
  20. Explain about system data regulation.
  21. What are the security sets?
  22. What is Search or Match in PeopleSoft HRMS?
  23. List the methods available to update worker’s compensation packages.
  24. How are the standard hour and FTE auto calculated?
  25. What are the options for determining the reporting hierarchy?
  26. Explain about establishments.
  27. Define Frequency IDs.
  28. How is Geographic location code different from locations?
  29. What is Data Permission Security and what are the types to which we can control?
  30. What are the statuses used to define templates?

  1. What is PeopleSoft HRMS?

Ans: PeopleSoft HRMS is used to carry out all the HR tasks. It is a table-based system that stores an organization’s data. It enables users to get access to critical information while maintaining data accuracy and integrity. It is based on PeopleSoft’s Pure Internet Architecture (PIA). We can manage tasks from recruitment to retirement while enforcing goals and objectives.

2. What are checklists? How can you create a checklist?

Ans: A checklist is a utility that an HR can use to note all the tasks and ensure that they are done. We can create checklists for new joiners, transfers, contractors, etc., and assign it to a person. To create a checklist, go to Setup HRMS -> Common Definitions -> Checklists -> Checklist and select the type of checklist.

3. What are the main components for setting a SmartHire template?

Ans: To set up a new SmartHire template, we can use the below components.
Template Record/Field (HR_TBH_RECDEFN)
Template Section (HR_TBH_SECDEFN)
Template Creation (HR_TBH_CREATION)
Copy Template (HR_TBH_COPY)
Template Category Table (HR_TBH_CTG_TBL)

4. What systems can PeopleSoft HRMS integrate with?

Ans: PeopleSoft HRMS can integrate with other PeopleSoft applications like PeopleSoft Enterprise Financials, PeopleSoft Enterprise Workforce Analytics, and PeopleSoft Enterprise Learning Management. It can also integrate with a lot of third-party applications.

5. What are the types of organizational relationships in PeopleSoft HRMS?

Ans: There are three types of organizational relationships available in PeopleSoft HRMS.
Employee – A permanent staff who is paid by company payroll. He will have a hire row in rob with information like company, department, location, and pay group.
Contingent – A contingent is a contract worker who is not on the company payroll. A contingent worker’s personal information and job information is stored in HRMS.
POI (Person of Interest) – POI is people who are connected to the company for some business purpose. The types of POIs include pension payee, external trainee, external instructor, and board member.

6. How does PeopleSoft HRMS store data?

Ans: The PeopleSoft HRMS stores data in the form of tables. There are 3 types of tables available in PeopleSoft HRMS.
Control tables
Transaction tables
Prompt tables

7. What is a control table in Peoplesoft HRMS?

Ans: When a transaction is entered into the PeopleSoft application, the accounting structure and processing rules will be stored in control tables. Control tables store master lists information like customers, vendors, products, country, and location. Each entry in the control table is stored with a set identifier named as ‘SetID’.

8. Explain about prompt tables Peoplesoft HRMS.

Ans: Prompt tables are associated with fields on PeopleSoft application pages. When a user selects a prompt or search option, the information from prompt tables will be displayed as valid data values. The data in prompt tables are retrieved from control tables and transaction tables.

9. What are the transaction tables?

Ans: Transaction tables store information on day-to-day activities(transactions). These tables are large in size as they are updated regularly. The kind of transactions that are stored includes paychecks, invoices, employee names, and addresses. The data in these tables are organized by Business Unit.

10. Define regulatory region.

Ans: A regulatory region can be referred to as a region that has specific laws and regulations. They are used for performing regulatory and regional edits. It can control which user has access to what codes. Country-specific transactions are carried out by the regulatory region for processing the transaction.

11. List the job level defaults in Peoplesoft HRMS.

Ans: These are the available job level defaults.

  • Work
  • Job Information
  • Job Labor
  • Payroll
  • Salary Plan
  • Compensation
  • Employment Information
  • Benefit Program Participation
  • Earnings Distribution
12. What is the job family in Peoplesoft HRMS?

Ans: A collection of multiple jobs grouped together and use a common job code is referred to as a job family. We can define a job family using the Job Family Table component (JOB_FAMILY).

13. Define business units.
Ans: Business units are logical units that help in tracking and reporting business information. They do not have any predetermined restrictions or requirements. They have a flexible structure that can implement PeopleSoft HRMS.
 
14. What are the ‘Tablesets’ and SetIDs in PeopleSoft HRMS?

Ans: Tablesets and setIDs are used to share or restrict information across business units. We can use tablesets to centralize redundant information. They help in minimizing data redundancy, reduces system maintenance tasks, and maintains data consistency.

15. Explain the use of effective dates.

Ans: Effective dates are used to store historical, current, and future information. It will be useful to maintain a chronological history of data. We can review past transactions and plan for future events. In case of any discrepancies, we can roll back your system to a particular time. 

16. What is the use of personal data refresh process

Ans: We can use personal data refresh process to populate the PERSONAL_DATA table. This is mainly used to extract personal details of employees and use them for reporting.

17. What are the global assignments?

Ans: An employee might move from a project to another project within an organization but in multiple countries. We can assign employees to a global assignment to track, monitor, and compensate for the education and qualifications of the employee.

18. If an organization does not fit to be position driven, what are the other options available to set up the hierarchy?

Ans: If an organization does not fit to be position driven, there are two options available.

  • Person – Classify job data into groups by job codes. Job codes will have one-to-many relationships with employees.
  • Partial Position – If a system has to be driven by both person and position, we can use this approach.
19. When can a person hold multiple jobs?

Ans: A person can have multiple jobs in the following scenarios.

  • More than one active employment instance or contingent worker exists.
  • When a substantive job and an additional assignment exists but the substantive job is not suspended.
20. Explain about system data regulation.

Ans: We often need to collect the same type of data across an organization. Business units and setIDs organize data into logical units. They also define how data is shared among these units. The system data in PeopleSoft is regulated through business units, tablesets and setIDs, and tableset sharing.

21. What are the security sets?

Ans: When data is grouped for security, it is referred to as a ‘security set’. They differ by the origin of the transaction security data.

22. What is Search or Match in PeopleSoft HRMS?

Ans: To maintain the integrity of the database, we should minimize the entry of multiple or duplicate records. Search/Match is used to define criteria to check for those duplicate or multiple ID records. There are 3 kinds of search types.

  • Person (EmplID)
  • Organization (organization IDs within PeopleSoft Campus Solutions)
  • Applicant (HRS_PERSON_ID within PeopleSoft HRMS Talent Acquisition Manager)
23. List the methods available to update worker’s compensation packages.

Ans: The following are the available methods to update worker’s compensation packages.

  • Seniority Pay increases
  • Grade Advance increases
  • Automated step increases
  • Step increases using review bands
  • Amount increases
  • Percentage increases
24. How are the standard hour and FTE auto calculated?

Ans: We can define standard hours in multiple ways. One of the methods is under the Installation table in Setup HRMS, we can set up standard hour rule. The admin can define the minimum, maximum hours, and default hours for the HR system. When an employee job details are populated, the standard hour and FTE will automatically get refreshed.

25. What are the options for determining the reporting hierarchy?

Ans: Here are the delivered options for determining the reporting hierarchy of an employee.

  • The reporting hierarchy will be based on reports to the field when the organization is position driven and uses full position management.
  • The reporting hierarchy will be based on supervisor id when the organization is not position driven.
  • The reporting hierarchy will be based on the department tree structure when the organization is position driven.
26. Explain about establishments.
Ans: To enter address information and regulatory reporting information, we can define distinct physical places of business called establishments. The establishments should be consistent with the regulatory requirements of business operations.
 
27. Define Frequency IDs.
Ans: To define periods in which compensation is quoted, people are paid, etc., we use frequency IDs. They are defined in the Frequency Table component (FREQUENCY_TBL). They are mostly used in  PeopleSoft Enterprise Human Resources, Global Payroll, and Payroll for North America. Each frequency ID has a frequency type and annualization factor which defines the number of times the period occurs in a year.
 
28. How is the Geographic location code different from locations?
Ans: Location is a table where all the office locations of an organization are defined. A location is tied to a company, setID, and a department. A Geographic location is specific to the State-City code. The locality pay percentages are calculated based on the geographic location code and used in the US payroll process.
 
29. What is Data Permission Security and what are the types to which we can control?
Ans: To control who has access to the rows of a table is referred to as data permission security. We can control access to the following types with data permission security.
  • People
  • Employees
  • Contingent workers
  • People of interest (POIs) with jobs
  • People of interest (POIs) without jobs
  • Recruiting job openings
  • Departments
30. What are the statuses used to define templates?
Ans: Three statuses are available on the template hire status page.
  1. Pending Hires
  2. Cancelled Hires
  3. Processed Hires
 

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